Manager Administration

The Manager - Administration is responsible for overseeing the daily operations and administrative functions of the organization. This includes facilities management, vendor coordination, event planning, office maintenance, and ensuring compliance with company policies and regulatory requirements. The role demands exceptional organizational, communication, and leadership skills to maintain smooth administrative operations.

Key Responsibilities:

1. Office Management:
   • Oversee day-to-day office operations, including maintenance, cleanliness, and security.
   • Ensure smooth functioning of office equipment and coordinate repairs as needed.
   • Monitor inventory of office supplies and order as necessary.
2. Facilities Management:
   • Manage company facilities, ensuring they are well-maintained and compliant with safety standards.
   • Coordinate with building management and external vendors for maintenance and repairs.
   • Plan and execute office relocations or expansions when required.
3. Vendor Management:
   • Identify, negotiate, and manage relationships with service providers and suppliers.
   • Ensure timely processing of contracts, payments, and renewals.
4. Event Planning and Coordination:
   • Organize company meetings, events, and conferences.
   • Coordinate travel arrangements and accommodation for employees when necessary.
5. Compliance and Safety:
   • Ensure that the office complies with health, safety, and legal regulations.
   • Conduct regular safety drills and maintain emergency preparedness.
6. Team Leadership:
   • Lead and manage the administrative staff, providing guidance and support.
   • Conduct performance evaluations and support staff development.

Qualifications:

• Bachelors degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in administration or office management.
• Proven experience in managing teams and office operations.

Skills:

• Excellent organizational and multitasking abilities.
• Strong leadership and team management skills.
• Effective communication and negotiation skills.
• Proficiency in office software (MS Office Suite, Project Management tools).
• Problem-solving mindset and attention to detail.

Key Performance Indicators (KPIs):

• Efficiency in office operations and facilities management.
• Cost savings through effective vendor negotiations.
• Employee satisfaction with administrative support and facilities.
• Compliance with safety and regulatory requirements.
• Timely execution of company events and travel arrangements.