Executive Assistant

A Career at HARMAN

As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

About the Role

The Executive Assistant will support Senior Director with scheduling, travel, meetings, expenses, reports, and events. Interfaces with internal/external parties, including government agencies. Handles admin tasks and special projects to ensure smooth operations.

What You Will Do

• Provide secretarial and administrative support to Senior Director.
• Manage and maintain Senior Director’s schedules, synchronize Senior Director's appointments.
• Handle all travel arrangements including accommodation, flight ticket bookings.
• Handle and screen telephone calls.
• Handle expense claims using a web-based reimbursement system matters etc.
• Interact with both the internal and external parties for coordination of meetings.
• Prepare management reports and meeting support.
• Plan and coordinate meetings, conferences and events, both internal and external.
• Familiar with working with government agencies.
• From time to time this role will be expected to carry out other activities/special projects in order to assist in the efficient operation of the Company.

What You Need to Be Successful

• Bachelor’s degree in any related field
• 10 years of related experience, preferably in a manufacturing environment supporting senior management
• International-level English communication skills (spoken and written)
• Strong interpersonal skills; able to work effectively in multicultural and international environments
• Experience working in a multi-layered matrix organization with multiple offices
• Computer literate and proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Excellent communication and analytical skills at all levels with both internal and external stakeholders
• Ability to maintain confidentiality
• Strong calendar and time management skills and proven ability to prioritize and meet deadlines independently

Bonus Points if You Have

• Experience working in a multinational company
• SAP experience
• Proven ability to multi-task efficiently
• Strong problem-solving skills: able to collect data, establish facts, and draw valid conclusions
• Ability to quickly and accurately assimilate information from various sources

What Makes You Eligible

• Demonstrated ability to “get things done” with minimal supervision
• Clear and effective communication skills
• Strong interpersonal skills with a professional demeanor
• High proficiency in Microsoft Office tools

What We Offer

• Flexible work environment, allowing for full-time remote work globally for positions that can be performed outside a HARMAN or customer location
• Access to employee discounts on world-class Harman and Samsung products (JBL, HARMAN Kardon, AKG, etc.)
• Extensive training opportunities through our own HARMAN University
• Competitive wellness benefits
• Tuition reimbursement
• “Be Brilliant” employee recognition and rewards program
• An inclusive and diverse work environment that fosters and encourages professional and personal development

You Belong Here

HARMAN is committed to making every employee feel welcomed, valued, and empowered. No matter what role you play, we encourage you to share your ideas, voice your distinct perspective, and bring your whole self with you – all within a support-minded culture that celebrates what makes each of us unique. We also recognize that learning is a lifelong pursuit and want you to flourish. We proudly offer added opportunities for training, development, and continuing education, further empowering you to live the career you want.

About HARMAN: Where Innovation Unleashes Next-Level Technology

Ever since the 1920s, we’ve been amplifying the sense of sound. Today, that legacy endures, with integrated technology platforms that make the world smarter, safer, and more connected.

Across automotive, lifestyle, and digital transformation solutions, we create innovative technologies that turn ordinary moments into extraordinary experiences. Our renowned automotive and lifestyle solutions can be found everywhere, from the music we play in our cars and homes to venues that feature today’s most sought-after performers, while our digital transformation solutions serve humanity by addressing the world’s ever-evolving needs and demands. Marketing our award-winning portfolio under 16 iconic brands, such as JBL, Mark Levinson, and Revel, we set ourselves apart by exceeding the highest engineering and design standards for our customers, our partners and each other.

HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.