Offer summary

Qualifications:

2+ years of experience in operations, logistics, administrative support, or virtual assistance., Strong written and spoken English skills., Proficiency in Microsoft Excel or Google Sheets., Highly detail-oriented and organized with a reliable home office setup..

Key responsibilities:

Review and approve daily time entries for field crews to ensure labor accuracy.

Prepare and distribute operational reports across various teams.

Match material usage with job proposals for billing accuracy.

Support scheduling of field crews and optimize routing based on service needs.

Job description

Job Title: Operations Coordinator
Location: Remote (CST Time Zone)
Salary Range: up to 2000 USD

Work Schedule: Monday - Friday, 8:00 AM to 5:00 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a US-based professional services company in the landscaping and field service industry. The team is fast-paced, operations-driven, and focused on quality, efficiency, and data-backed decision-making.

Position Overview:

Were hiring a detail-oriented Operations Coordinator professional to assist our production and management teams with scheduling, reporting, time tracking, and materials coordination. This is a key back-office role focused on accuracy, communication, and consistency, ideal for someone who thrives in structured environments and enjoys supporting operations from behind the scenes.

Key Responsibilities:

Review and approve daily time entries for field crews to ensure labor accuracy and timely revenue recognition.
Prepare and distribute operational reports across the mowing, production, management, and marketing teams.
Match material usage with job proposals to ensure billing and costing accuracy.
Place and track orders for materials (landscaping, irrigation, fertilizer), coordinating with vendors as needed.
Support scheduling of field crews and optimize routing based on density and service needs (after training).

Qualifications:

2+ years of experience in operations, logistics, administrative support, or virtual assistance.
Strong written and spoken English.
Proficiency in Microsoft Excel or Google Sheets.
Highly detail-oriented and organized.
Comfortable learning new software platforms.
Reliable internet connection and home office setup.

Nice-to-Haves:

Experience with Aspire, Jobber, or other field service management platforms.
Prior work with landscaping, construction, or other field service businesses.
Familiarity with inventory tracking, vendor management, or job costing.
Ability to build simple performance dashboards or recurring KPI reports.
Comfortable supporting multiple team members and anticipating operational needs.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.

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