Offer summary

Qualifications:

Strong organizational and communication skills, Proactive and solutions-oriented mindset, Experience in Project Management or Process Development preferred, Clear American English accent and a dedicated home office setup..

Key responsibilities:

Manage calls, emails, and calendar coordination for the CEO

Relieve the CEO of recurring administrative duties and conduct regular check-ins with teams

Conduct research and gather data, including secret shopping reports

Establish and standardize internal processes and operational workflows.

Job description

This is a remote position.

Join Our Team at VirtuallyinCredible as an Executive Assistant!

We are looking for a proactive and strategic Executive Assistant to work on the business — not just in it. This role will work closely with the CEO, providing high-level support and taking ownership of operational and administrative tasks to streamline processes and improve overall efficiency.This multifaceted position requires a proactive and detail-oriented individual with exceptional communication skills, high adaptability, and the ability to maintain the utmost confidentiality.

Responsibilities:

Acting as an executive assistant to the CEO by managing calls, emails, and calendar coordination
Relieving the CEO of recurring administrative duties, including regular check-ins with internal teams
Conducting research and gathering data, including secret shopping reports
Establishing, implementing, and standardizing internal processes and operational workflows
Staying connected with various project points of contact to ensure alignment and timely execution
Building tools, forms, and systems for operational processes (e.g., application processing workflows)
Note: This role will not involve screening applications, but rather creating and optimizing the systems used by others who do.

Requirements

Qualifications:

The ideal candidate should demonstrate strong organizational and communication skills, with a proactive, solutions-oriented mindset.

Experience in Project Management, Process Management, or Process Development/Optimization is preferred but not required
Clear and neutral American English accent for effective communication
A quiet and dedicated home office setup
Willingness to work during graveyard shift hours
Stable and high-speed internet connection (minimum 10 Mbps) with a reliable backup connection
Uninterrupted power supply or power backup system to ensure work continuity
Computer specs: At least an 8th-gen Intel i3 processor, 8GB RAM, SSD storage, running on Windows or macOS