Admissions Application Review Specialist - Office of Admissions

Job Posting Title:

Admissions Application Review Specialist - Office of Admissions

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Hiring Department:

Enrollment Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Limited Duration Based on Business Need

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Must be eligible to work in the United States on a full-time basis for any employer.

The Admissions Application Review Specialist position is a seasonal work-from-home, part-time, temporary position that is non-benefits eligible for the period of August 1, 2025, thru January 31, 2026. Specialists are required to participate in several paid online training sessions to be scheduled August through early September. Specialists must be certified by training staff as adequately prepared to holistically review undergraduate applications. After training is complete and specialists are certified to review applications, all hires must be available to work between 15 to 19 hours per week (approximately 75-120 files per week) starting mid-September 2025 including during holiday weeks through the end of January, when enough work is available. 15-19 hours per week are not guaranteed. Actual hours will be dependent on the amount of work available and will vary throughout the application review cycle.

Conflict of Interest:

• Admissions Application Review Specialists may not be the parent, guardian, or immediate family member of a junior or senior high school student.
• Concurrent volunteer or professional roles related to college recruiting and/or counseling on the undergraduate college admissions process (excludes previous roles and experience).
• Cannot reside in Oregon or Colorado.
• Cannot be employed at another Texas state agency.

All applicants are required to get a UT EID: https://idmanager.its.utexas.edu/eid_self_help/

No phone calls or emails. Only candidates selected for interviews will be contacted.

Purpose

Assist with the holistic review of undergraduate applications for admission to The University of Texas at Austin for the period of August 1, 2025, thru January 31, 2026.

Responsibilities

• Review and evaluate a high volume of applications for undergraduate admission using the University's online, individualized and comprehensive holistic review process in accordance with the Office of Admissions guidelines, policies and procedures. The review for each application will include the evaluation of subjective and objective information culminating in a holistic review score for an admissions recommendation. Expected to read a minimum of 5 applications per hour.
• Meet Admissions Application Review Specialist expectations including:
  • Consistently meeting weekly application review expectations (approximately 75-120 files per week), September 2025 through end of January 2026.  
  • Keeping up-to-date with communications and any procedural or guideline changes, which might impact review of applications.
  • Applying feedback and guidance provided about the holistic review process.
  • Maintaining consistent and timely communication and interaction with application review coordinators as well as other staff as needed during the review process.
• Actively participate in online training sessions and complete periodic application review tasks.

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Required Qualifications

Bachelor's degree or higher; strong organization and time management skills to ensure scheduled deadlines and expectations for the position are met; ability to exercise judgement and discretion, as well as maintaining security and confidentiality, particularly in matters related to sensitive or confidential information, including, but not limited to: student records, personnel, training & training materials, etc.; proficient and comfortable with working independently on computers and with a variety of applications, including online file sharing, email for communication, etc.; strong oral and written communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Graduate degree. Previous experience with high school curriculum and extracurricular activity opportunities. Experience with holistic review. Prior experience reviewing admissions files. Knowledge of Undergraduate Admissions policies and procedures, familiarity with recruitment and counseling practices at higher education institutions; extensive prior personal or professional experience in areas or programs that promote and/or prepare prospective students for post-secondary education; previous employment in the area of college counseling; affiliation with The University of Texas at Austin (e.g., alumni, former faculty, former staff and volunteer for various UT-Austin events, etc.).

Salary Range

$20.00 - $22.00

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Max of 19 hours per week. 15-19 hours per week are not guaranteed. Actual hours will be dependent on the amount of work available and will vary throughout the application review cycle.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.