Offer summary

Qualifications:

Bachelor's degree in Business Administration, Communications, or related field., 3+ years of experience supporting C-level executives or senior management., Exceptional written and verbal communication skills., Proficiency in Microsoft Office Suite and calendar management tools..

Key responsibilities:

Manage and maintain executive calendars, including scheduling meetings and travel arrangements.

Screen, prioritize, and respond to emails and correspondence on behalf of the executive.

Coordinate special projects, including research, presentations, and report preparation.

Serve as a liaison between the executive and internal/external stakeholders.

Job description

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support and ensure seamless daily operations. The role involves managing calendars, coordinating projects, screening communications, and representing executive preferences with professionalism. This position is critical for optimizing executive productivity and maintaining efficient workflow coordination. Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.

Screen, prioritize, and respond to emails and correspondence on behalf of the executive.
Represent the executive's preferences and style when drafting communications or making decisions.
Track and remind the executive of important tasks, deadlines, and follow-up items.
Coordinate special projects, including research, presentations, and report preparation.
Organize and maintain confidential files, documents, and records.
Managing calls, booking flights, reports and organizing billing and payment requirements.
Serve as a liaison between the executive and internal/external stakeholders.
Anticipate needs and proactively address administrative requirements.

Requirements

Requirements/Skills Needed:

A bachelor's degree in Business Administration, Communications, or related field is required.
3+ years of experience supporting C-level executives or senior management.
Exceptional written and verbal communication skills.
Proficiency in Microsoft Office Suite and calendar management tools.
Strong organizational and time-management abilities.
Discretion in handling confidential information.
Ability to work independently with minimal supervision.
Adaptability to changing priorities in a fast-paced environment.

Additional Job Details:

Set-up and Location: WFH

Work Schedule: 8:00 AM to 05:00 PM AEST (06:00 AM - 03:00 PM PH Time)

Employment Type: Full-time

All interviews and other hiring requirements are done virtually or through video calls or emails.

Benefits

Join Us and Enjoy!

HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Why Join Staff Domain?

At Staff Domain, we are not just another staffing company—we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment, where you’ll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team, you’ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven, ambitious individuals who are eager to make an impact in a rapidly expanding industry.

Join us as we shape the future of global staffing solutions!

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