Business Administration Specialist (ZR_23434_JOB)

This is a remote position.

Schedule:

• Full-time position with business hours alignment required, Hayward, CA time
  

Client Time zone: PDT

Responsibilities:

• Create and maintain detailed spreadsheets for vendor quotes, pricing analysis, and profit margin calculations
  

• Manage and track import-related documentation including tariffs, ocean freight, and associated costs
  

• Follow up proactively with vendors and customers regarding orders, payments, and deliverables
  

• Handle email communications and schedule management
  

• Research and provide solutions for business queries using modern tools (AI, search engines, databases)
  

• Draft and send professional business communications
  

• Process and organize trade show and business development materials
  

• Coordinate with accounting department on payment schedules and vendor relations
  

• Make independent decisions during leadership's absence to maintain business continuity
  

• Track and manage purchase orders, incoming and outgoing orders
  

Requirements

• Minimum 3 years of relevant business administration or executive assistant experience
  

• Advanced proficiency in English (verbal and written communication)
  

• Strong Excel/spreadsheet skills 
  

• Excellent problem-solving abilities and proactive mindset
  

• Experience with vendor/supplier relationship management
  

• Ability to work independently and make decisions with minimal supervision
  

• Strong organizational skills and attention to detail
  

• Professional communication skills for customer and vendor interaction