Offer summary

Qualifications:

2+ years of administrative experience, ideally supporting multiple teams or departments., Familiarity with Finance and/or HR operations is a plus., Strong proficiency in Microsoft Excel and other Microsoft Office tools., Excellent written and verbal communication skills with strong organizational skills..

Key responsibilities:

Provide general administrative support to the Finance and HR teams.

Collect and review weekly employee timecards and assist with travel receipts.

Support scheduling, meeting coordination, and document preparation as needed.

Maintain filing systems and ensure proper documentation across departments.

Job description

Job Title: Business Support Coordinator
Department: Business Support Services
Reports To: Director, Business Support Services
Location: Remote - Must be located in DFW area
Status: Full-time

Position Overview:

The Business Support Coordinator is a key administrative support role within the Business Support Services team, providing cross-functional assistance to both the Finance and Human Resources departments. This "all-around athlete” thrives in a fast-paced, detail-oriented environment and brings exceptional organization, communication, and follow-through to a wide range of internal processes.

Key Responsibilities:

Provide general administrative support to the Finance and HR teams
Collect and review weekly employee timecards, following up on missing or incomplete submissions
Assist with gathering and reconciling travel receipts and expense documentation
Support scheduling, meeting coordination, and document preparation as needed
Maintain filing systems and ensure proper documentation across departments
Enter and update data in systems and spreadsheets with a high level of accuracy
Invoice coordination – assist Finance with invoice processing and tracking
Assist with onboarding documentation and compliance tracking
Provide backup support for other administrative staff as needed
Perform special projects and other duties as assigned by department managers

Preferred Qualifications:

2+ years of administrative experience, ideally supporting multiple teams or departments
Familiarity with Finance and/or HR operations is a plus
Experience with QuickBooks Desktop Enterprise, including:
- Managing bank feeds and performing reconciliations
- Assigning and coding credit card transactions
- Entering and reviewing general journal entries
Experience using Transaction Pro for data imports is a strong plus
Strong proficiency in Microsoft Excel, including functions, formulas, and data manipulation
Proficient in other Microsoft Office tools (Outlook, Word, etc.)
Strong organizational skills and a keen attention to detail
Ability to handle sensitive information with discretion and confidentiality
Excellent written and verbal communication skills
A collaborative, flexible, and proactive mindset