Offer summary

Qualifications:

Bachelor's degree in any related field., 1-3 years of experience in Australian compliance/ASIC processing., Familiarity with NowInfinity, Xero, and XPM software., Proficient in Microsoft Outlook and ASIC Portal..

Key responsibilities:

Prepare Annual ASIC Review Statements and manage invoicing for clients.

Maintain and organize the client's inbox and document management system.

Issue ASIC Late fee invoices and manage daily invoice retrieval from the ASIC portal.

Address client queries regarding ASIC and ensure client details are updated in the system.

Job description

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!

Role: Corporate Compliance Assistant
Location: Remote - Work From Home

About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

RESPONSIBILITIES

Preparing Annual ASIC Review Statements for our clients daily, including invoicing the client's Annual ASIC Fee (the main task initially)
- Software Required: NowInfinity, Xero, and XPM

Managing and upkeeping the client's inbox.
Saving all emails, including the annual statements & annual statement reminders, to the appropriate client on the document manager system (FYI).
- Software Required: Microsoft Outlook, FYI Docs, Full Access to the client's corporate inbox

Issuing and emailing ASIC Late fee invoices to clients - email templates available.
Managing daily invoice retrieval from the ASIC portal or corporate email to ensure that the client is notified and will avoid further late fees.
- Software Required: Access to the ASIC Portal via Chrome or the corporate mailbox

Attending to any client queries regarding ASIC (e.g. address & email updates, company queries, deregistration requests). All query actions are to be reviewed by the corporate compliance manager, and queries will be assigned by the corporate compliance manager for action.
Ensuring all clients' details are maintained through NowInfinity as per client records in XPM.
Inputting of new clients and new entities into the system
- Software Required: NowInfinity and XPM

Establishing new entities (companies and trusts), and forwarding them to the client's office

QUALIFICATIONS

Bachelor's degree in any related field
At least 1-3 years of experience in Australian compliance/ASIC processing
Experience in the following systems/tools:
- NowInfinity (Corporate Compliance Management Software)
- Xero Blue (Software for Uploading Invoices)
- Xero Practice Manager (Client Management System)
- FYI Docs ( Document Manager Software)
- ASIC Portal
- ASIC Connect
- Microsoft Outlook

What's in It for You:

Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
Dynamic Open Spaces: Conducive for productivity and creativity.
State-of-the-Art Security: Ensuring your safety and peace of mind.
Game Rooms: Take a break and unwind with our recreational facilities.
Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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