Offer summary

Qualifications:

5+ years of experience supporting senior leaders in a fast-paced environment., Proficient in tools like Outlook, ClickUp, or Monday.com, and AI note-takers., Strong written and verbal communication skills that are polished yet approachable., Ability to manage multiple tasks with a proactive and organized approach..

Key responsibilities:

Manage the Director's diary, scheduling, and rescheduling appointments.

Attend meetings and create clear, action-focused minutes.

Follow up with stakeholders to ensure completion of action items.

Book travel and coordinate events while providing general admin support to the Director and Senior Leadership Team.

Job description

This is a remote position.

AU Personal Assistant (Remote)

Background

We’re PeoplePartners, and we’re on the hunt for an organizational genius to act as the Personal Assistant to support one of our amazing Australian clients. If colour-coded calendars, seamless travel bookings, and being the glue that keeps everything running sounds like your vibe—read on.

About the Role

As the AU Personal Assistant , you’ll be the Director’s right hand. From scheduling to minutes to making sure everyone does what they said they would—you’ll keep things moving, on time and on point.

Your Key Responsibilities:

Diary management, scheduling and rescheduling like a boss.
Attending meetings and crafting clear, action-focused minutes.
Following up with stakeholders to ensure action items get done.
Booking travel and coordinating events (yes, some fun stuff!).
Providing general admin support to the Director and Senior Leadership Team.

Requirements

About YOU

You’re one of those people who always knows what’s happening, when, and with whom.
Your written and verbal communication is polished but approachable.
You love a checklist and get a small thrill from crossing things off it.
You’re professional but not precious—down-to-earth and proactive.

About YOUR Work History

You’ve supported senior leaders or execs in a fast-paced environment.
Experience with tools like Outlook, ClickUp or Monday.com, and AI note-takers.
You’ve coordinated meetings, travel, and admin like a seasoned pro.

About the Culture YOU Thrive In

You like laughing (even at work).
You enjoy clear expectations and autonomy to get things done.
You’re not thrown by feedback—it fuels you.
You’re a people person who values low-ego, high-output teams.

Key Responsibilities YOU Can’t Wait to Do

Make the Director’s day smoother, lighter, and more productive.
Be across all the moving parts and keep them humming.
Own your responsibilities with pride and precision.

How YOU Will Be Measured

Timely, proactive communication and follow-through.
Calendar mastery (a beautifully balanced week = win).
Feedback from the Director and stakeholders on responsiveness & support.

When & Where YOU Will Work

Monday to Friday ; Day-Shift (AEST.
Remote-first (based in the Philippines).
Occasional support may be needed outside core hours—nothing wild!

Benefits

Permanent Work-from-home setup
Company-provided equipment
Secondary Wi-Fi Modem
21 Leave Credits Annually - Leave benefits begin on Day 1.
100% conversion of UNUSED leave credits
HMO on Day 1
13th Month Pay
Grab Voucher every month
Birthday Gift
Loyalty Gift
Christmas Gift
Work-Life Balance
Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.