Administrative assistant

This is a remote position.

Virtual Assistant for Trucking Operations

Schedule:

• Full-time (40 hours per week) - flexible in business hours
  
• US Eastern Time Zone alignment
  

Client Timezone: Eastern Time (NY)

Client Overview

Join a dynamic and growing trucking company that’s making waves in the logistics industry. This established transportation business operates across key routes and is committed to delivering exceptional service to their clients while maintaining strong relationships with their driver network. The company values efficiency, reliability, and clear communication as the foundation of their success. As they continue to expand their operations, they’re seeking dedicated team members who can contribute to their mission of keeping America’s freight moving smoothly and on schedule.

Job Description

Step into a pivotal role as a Virtual Assistant where you’ll be the operational backbone of a thriving trucking business. This position offers an exciting opportunity to work directly with logistics coordination, driver communications, and load management in the fast-paced transportation industry. You’ll be responsible for ensuring seamless daily operations, from managing critical communications to coordinating load bookings and maintaining essential documentation. This role is perfect for someone who thrives in a dynamic environment and wants to make a direct impact on business success while developing expertise in the logistics sector.

Responsibilities

• Manage comprehensive email communications and correspondence for all business operations
  
• Coordinate and book loads while maintaining optimal scheduling efficiency
  
• Process and organize essential paperwork and documentation for trucking operations
  
• Provide timely updates and maintain clear communication channels with drivers
  
• Handle administrative tasks that support smooth daily business operations
  
• Maintain organized records and ensure all documentation is current and accessible
  

Requirements

• Proven proficiency in email management and various communication platforms
  
• Experience with logistics software and load booking systems
  
• Strong organizational skills with ability to handle multiple tasks simultaneously
  
• Excellent problem-solving capabilities to address unexpected challenges
  
• Effective written and verbal communication skills for clear, timely updates
  
• Negotiation skills for coordinating with clients, vendors, and partners
  
• Ability to work independently in a remote environment
  
• Commitment to full-time schedule with Eastern Time zone availability