Offer summary

Qualifications:

Strong organizational and time-management skills are essential., Experience in project management and budget management is required., Excellent communication and negotiation skills are necessary for liaising with clients and suppliers., A proactive and flexible approach to problem-solving is important for this role..

Key responsibilities:

Liaise with clients to determine their event requirements and produce detailed proposals.

Coordinate with internal teams and suppliers to manage all event logistics and ensure smooth execution.

Oversee pre-event planning, including organizing guest speakers and managing staff briefings.

Conduct post-event evaluations to inform future events and research opportunities for new clients.

Job description

Events HOD

Responsibilities

Liaise with internal team and clients to find out their exact event requirements
Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
Coordinating with PR regarding event details and strategy
Research venues, suppliers and contractors, then negotiate prices and hire
Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
Liaise with sales and marketing teams to publicize and promote the event
Manage all pre-event planning, organizing guest speakers and delegate packs
coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
Manage a team of staff, giving full briefings
Organize facilities for car parking, traffic control, security, first aid, hospitality and the media
Make sure that insurance, legal, health and safety obligations are followed
Oversee the dismantling and removal of the event and clear the venue efficiently
Produce post-event evaluation to inform future events
Research opportunities for new clients and events.

Skills

Organizational skills and attention to detail
Communication and interpersonal skills
Negotiation skills when looking for the best price from venues, suppliers and contractors
Time-management skills and the ability to work under pressure to ensure the efficient running of an event
Project management experience
Problem-solving skills and diplomacy
Sales and marketing skills to promote the event and attract sponsorship
The ability to manage budgets
Flexible, target-driven, proactive approach
Administrative and IT skills
Self-motivation and enthusiasm.

Required profile