Webinar Coordinator

WTWH Media is seeking a qualified individual for the fully remote position of Webinar Coordinator. This position requires an individual with multi-tasking abilities and high attention to detail across multiple concurrent projects. This individual must thrive in a fast-paced, detail-oriented, and deadline-driven environment and be extremely comfortable with technology. They must have strong interpersonal and communication skills and be able to work with internal and external stakeholders at all levels of organizations. 

The Webinar Coordinator will be responsible for the planning, marketing, and execution of live and on demand webinars. The ideal candidate will have experience with online events, webinar platforms, and marketing, including graphics and promotions. 

Pre-production activities include running kick-off meetings, scheduling, collaborating with clients to select and submit content to WTWH, creating and scheduling promotional materials (emails, website, social media, internal communications, etc.), loading materials into the webinar platform, and running a tech rehearsal with all presenters and client key contacts. 

Production of the webinar itself includes conducting a pre-webinar technical production check with presenters, management of event interactions and troubleshooting within the webinar platform for presenters and attendees. Post-production events include reporting, archiving, on demand promotion, file management and record keeping, and ensuring customer satisfaction.

• Create live and on demand webinars, managing the process from beginning to end
• Consistently meet project timelines and internal deadlines
• Collect and log webinar materials
• Create promotional materials for webinar promotions
• Assist speakers during live and on-demand webcasts
• Produce live and on-demand webinars; assist attendees with any technical issues
• Produce post webinar report for clients and update all links on websites with on-demand information

• Bachelor's degree in marketing or digital communications strongly preferred
• 2+ years of webinar production experience
• Technically adept in webinar software, experienced in email and social media marketing and promotions, including graphics creation and editing in Photoshop
• Works well under pressure, meeting or exceeding deadlines
• Highly organized and detail oriented
• Experienced in the use of project management software for planning, task management, and communication
• Exceptional verbal and written communication skills
• Comfortable meeting on camera and working with clients, speakers and coworkers in a virtual environment
• Effective at managing remote work and able to travel occasionally for company meetings

We offer

• Competitive salary and hybrid work environment in the Chicago or Cleveland metro area
• Premium medical, dental, vision and other health plans – you choose what fits your needs
• Full vested 401(k) match to help you prepare for your future
• Generous paid time off, including vacation, sick, float, bereavement, 12 office holidays and flexible working hours
• Supportive work/life balance and paid parental leave
• Dynamic, dedicated, fun and hard-working environment
• A collaborative work environment in a growing market
• Consistently ranked as a Top Workplace and included on the Forbes 5000 Fastest Growing Companies for 5+ years

ABOUT WTWH MEDIA

WTWH Media (www.wtwhmedia.com) is an award-winning, digital first B2B media and marketing company that connects brand marketers with targeted, hard-to-reach audiences. WTWH Media serves three core industry verticals, including (i) Engineering, (ii) Healthcare & Life Sciences, and (iii) Foodservice, Retail, and Hospitality. The company’s content is delivered through our omnichannel strategy consisting of 80+ websites, e-newsletters, sponsored content, social media management, in-person events, virtual events and webinars, podcasts, and nine brand-to-demand print publications.

ATTENTION CANDIDATES: Beware of Job Scams & Protect Yourself

At WTWH Media, we prioritize your well-being and safety during your career search. Unfortunately, scammers often exploit candidates with fraudulent job offers. Please keep an eye out for fake listings, individuals posing as representatives from our company, unsolicited email offers, and informational material scams. WTWH Media will never ask for your personal information via a text message or Gmail account, nor will we offer employment that requires an upfront purchase of equipment or other items. If you encounter anything that may look suspicious, please contact us through our company website and report it to the authorities at the FTC. Thank you and best of luck in your search!