Offer summary

Qualifications:

1+ year experience in administrative or similar roles., Familiarity with Microsoft Office and data entry is highly advantageous., Excellent organizational, time management, and attention to detail skills., Proficient verbal and written English communication..

Key responsibilities:

Review and verify data across systems to ensure accuracy and consistency.

Reconcile consultant invoices with work performed and contracts.

Draft, finalize, and organize contracts, agreements, and legal documents.

Manage meeting scheduling, correspondence, and preparation of meeting materials for the operations team.

Job description

Our client is seeking a highly organized and detail-oriented General Administrative Specialist to support their operations team. This role focuses on executing essential and repetitive administrative tasks with precision, including data quality control, invoicing reconciliation, contract generation, and contractor management. Ideal for a task-driven individual who thrives in a structured environment and consistently delivers results.

Location:
Fully-Remote (Work from Home), 9 AM - 5 PM PST

Key Responsibilities:

Data Quality Control: Review and verify data across systems to ensure accuracy and consistency; resolve discrepancies and maintain quality standards.
Invoicing Reconciliation: Reconcile consultant invoices with work performed and contracts; ensure timely processing and resolve billing issues.
Contract Generation: Draft, finalize, and organize contracts, agreements, and legal documents with strong attention to detail.
Administrative Support: Manage meeting scheduling, correspondence, and preparation of meeting materials for the operations team.
Contractor Management: Oversee onboarding, performance tracking, and offboarding of contractors, ensuring compliance with policies.
Consultant Sourcing: Assist in identifying and sourcing consultants, evaluating qualifications, and managing engagements.

What Success Looks Like:

Maintain consistently accurate, high-quality data with minimal errors.
Complete administrative tasks efficiently and on time.
Manage contractors smoothly with effective onboarding and performance tracking.
Receive positive feedback from the operations team for organizational support.

Qualifications:

1+ year experience in administrative or similar roles.
Familiarity with Microsoft Office and data entry is highly advantageous.
Experience with web-based databases is a plus.
Excellent organizational, time management, and attention to detail skills.
Ability to work independently and focus on task execution.
Proficient verbal and written English communication.
Dependable and consistent in handling repetitive tasks.

Preferred Qualifications:

Fast learner, adaptive, and focused on maintaining high performance in structured settings.
Tech-savvy with strong attention to detail.
Highly driven, eager to take on responsibility and learn quickly.
Comfortable with change and dynamic environments.
Open and transparent communicator receptive to feedback.
Proactive and diligent with the ability to ask insightful questions to understand foundational concepts.

Opportunity:
This is a fantastic opportunity for a detail-oriented individual who thrives on executing structured, repetitive tasks in a fast-growing company. The role offers stability and professional growth potential over 1–2 years. If you’re ready to be a reliable task powerhouse supporting a high-performing operations team, we encourage you to apply.