Executive Assistant to the Founder & CEO
Offer summary
Qualifications:
3+ years of experience as an Executive Assistant or similar role., Strong experience in phone and email management, calendar coordination, and CRM data entry., Proficient in HubSpot, Trello, and Microsoft Excel for data analysis and reporting., Excellent written and verbal communication skills with strong organizational abilities..Key responsibilities:
- Handle incoming calls and manage call logs for timely responses.
- Organize and schedule meetings while keeping the executive informed of appointments.
- Oversee email communications, draft messages, and prioritize key inbox items.
- Assist with administrative tasks, document organization, and monitor relevant news sources for updates.
Job description
We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the data migration industry. This role is ideal for someone who excels at task delegation, compiles data, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.
As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM tool, and assisting with administrative tasks to optimize the executive’s time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.
Job Title: Full-Time Executive Assistant
Location: Remote
Job Type: Full-Time
Salary: $1,500- $1,800 per month (based on experience)
Requirements
- 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
- Strong experience in phone and email management, calendar coordination, and CRM data entry.
- Proficient in HubSpot, Trello, or similar CRM and project management tools.
- Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management.
- Excellent written and verbal communication skills.
- Ability to take initiative, solve problems independently, and implement efficient workflows.
- Strong organizational and time management skills.
- Familiarity with basic bookkeeping and reporting
- Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.
Key Responsibilities
- Phone & Call Management: Handle incoming calls, ensure timely responses, and manage call logs.
- Help build lists for outreach, including LinkedIn profiles and email addresses
- Scheduling & Calendar Management: Organize and schedule meetings and keep the executive informed of upcoming appointments.
- Email & Communication Management: Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
- Inbox triage and focusing on archiving or removing non-actionable emails and surfacing only those requiring Executive's attention
- Administrative Support: Assist with document organization, mail management, and basic reporting.
- Monitor key news sources, LinkedIn, and Twitter accounts relevant to the business, compiling updates into a centralized document for easy review
- Process Optimization: Help establish efficient workflows and implement best practices for managing executive responsibilities.
- Project Coordination: Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
Required profile
Experience
Other Skills
- Organizational Skills
- Microsoft Excel
- Problem Reporting
- Problem Solving
- Time Management
- Detail Oriented
- Communication