Accounting Assistant III (Remote) - Arts and Sciences

Scheduled Hours

37.5

Position Summary

This role serves as the primary budget and financial support person for multiple academic units, while also serving as a member of the Arts & Sciences Finance Cluster. Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events. This position is responsible for preparation and administration of department budgets, accounts, and reports. Responsible for making sure the departments’ financial resources are used in the most efficient and effective manner. This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.

Job Description

Accounting/Financial Systems (Workday)

• Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.

• Review all purchases for appropriate grant or university funding allocations and correct budget coding. 

• Review procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.

• Process spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.

• Process internal and external invoices.

• Review reimbursement requests for appropriate grant/university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.

• Enter requisitions into the Marketplace purchasing system and monitor purchasing process.

Budget

• Work closely with academic unit leadership on annual budget process and requests. Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments.  Complete year-end financial closing procedures.

Human Resources/Payroll

• Coordinate with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.

General Reporting

• Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties.

Perform other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Accounting, Business, Administrative Support (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• College degree, business or vocational school.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Accounting / Bookkeeping (4 Years)

Skills:

Accounting, Accounting Journal Entries, Communication, Confidentiality, Deadline Management, Detail-Oriented, Error Correction, Financial Transactions, Invoices, Meeting Organization, Microsoft Office, Multitasking, Oral Communications, Service Oriented, Sound Judgment, Workday Software, Work Efficiency

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.