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Executive Assistant - Law Firm (ZR_19193_JOB)

Remote:

Full Remote

Contract:

Part time

Experience:

Mid-level (2-5 years)

Work from:

Australia

Offer summary

Qualifications:

2-3 years of experience as an Executive Assistant, Strong organizational and multitasking skills, Proficiency in MS Office and task management software, Prior experience in a law firm preferred.

Key responsabilities:

Manage email correspondence and executive’s calendar
Coordinate team meetings and follow up on tasks

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See all jobs

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contract
Schedule: Monday to Friday 9 AM to 1 PM UK time

Job Summary:

We are seeking an experienced and detail-oriented Executive Assistant (EA) to provide high-level administrative support to the executive leadership team. The ideal candidate will manage email correspondence, oversee the executive’s calendar and to-do lists, and ensure key business tasks are followed up and completed by the team. The EA will act as a central point for communication, driving team accountability by “Checking in, Chasing, and Closing” tasks. A strong background in organization, follow-ups, and event coordination is essential.

Key Responsibilities:

Email and Diary Management
- Organize and manage the executive’s email inbox, categorizing emails, filing correspondence, and ensuring prompt action.
- Manage the executive’s diary, scheduling appointments, meetings, and events, ensuring time is optimized.
Task and To-Do List Management
- Oversee and maintain the executive’s to-do list on Trello, ensuring tasks are assigned, tracked, and completed on time.
- Communicate with the team to delegate tasks and follow up on their progress.
Team Coordination & Meeting Management
- Coordinate and manage the weekly GMAP (team meeting), sending reminders, preparing agendas, taking minutes, and following up with the team on assigned action items.
- Follow up with the team on key tasks related to business development activities, newsletters, case studies, and file closures.
- Ensure all new enquiries are properly addressed and tracked.
Event Coordination
- Research, organize, and coordinate personal and company events, handling logistics, scheduling, and all necessary arrangements.
Follow-Up and Task Accountability
- Drive accountability across the team by regularly checking in, chasing progress, and closing tasks to ensure deadlines are met.
- Ensure processes are followed and report any issues or delays in task completion.

Requirements

2-3 years of experience in an Executive Assistant role.
Prior experience working in a law firm is a plus.
Demonstrated experience in organizing and coordinating company events.
Strong organizational and multitasking skills.
Excellent oral and written communication in English.
Proficiency in using task management software (e.g., Trello) and MS Office (Outlook, Word, Excel).

Preferred Qualifications:

Experience supporting senior-level executives, especially in professional services (law firms, consulting, etc.)

Benefits

Independent Contractor Perks:

May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase.
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_19193_JOB