Executive Assistant to CEO

Ripjar specialises in the development of software and data products that help governments and organisations combat serious financial crime. Our technology is used to identify criminal activity such as money laundering and terrorist financing, enabling organisations to enforce sanctions at scale to help combat rogue entities and state actors.

The role:

We are seeking a highly organised and proactive Executive Assistant to support the CEO, in a dynamic and fast-growing software company.  The Executive Assistant will work closely with the CEO, providing high-level administrative support to ensure smooth day-to-day operations and help maximise the CEO’s productivity.  This role will focus on managing executive tasks, such as liaison to the board of directors and senior management teams, scheduling and communication, while also collaborating with the CEO to ensure alignment on strategic initiatives and priority projects. 

What you’ll be doing:

Administrative support: Manage the CEO’s daily calendar, scheduling meetings, calls and travel arrangements, ensuring seamless coordination of time and priorities.

Communication liaison:  Act as the first point of contact between the CEO and internal/external stakeholders, including managing email correspondence and routing requests appropriately.

Meeting preparation: Prepare agendas, compile briefing materials, and handle follow-up tasks for meetings involving the CEO, ensuring they are well prepared for engagements.

Information management: Organise and maintain sensitive and confidential files, documents, and reports.  Handle information flow between the CEO and the broader leadership team.

Travel & event planning: Plan and organise the CEO’s travel arrangements, including flights, accommodations, and itineraries.  Assist in coordinating company internal events or offsite meetings as needed.

Executive Reporting: Prepare executive summaries, presentations, and reports for leadership meetings, board reviews and company-wide communications.

Collaboration with Executive Leadership Team: work closely with the ELT to prioritise the CEO’s workload, aligning on critical company initiatives, high-level communications, and special projects.

Requirements

The successful candidate should have these skills:

•  Advanced studies and at least 5 years supporting a CEO and at least 10 years supporting C-level executives, ideally within a fast-paced environment or technology company.
• Experience working for a business of similar size (we are around 130 employees).
• Comfortable working a global schedule to support the North America based CEO spending 1 to 2 weeks a month in the UK and the rest travelling globally and in different timezones.
• Ability to communicate effectively and professionally including receiving and prioritising customer, investor and media incoming contacts.
• Experience with travel co-ordination and the ability to merge travel trips.
• Experience handing complex calendars and schedules.
• Strong working knowledge of Microsoft Office suite applications (Word, Excel, PowerPoint).
• An understanding of G-Drive, Google Meet and Teams.
• The ability to travel into the Cheltenham office when required.

Personal attributes:

• Proactive, resourceful, and adaptable with a strong sense of initiative.
• Ability to anticipate the needs of the CEO and prioritise tasks accordingly.
• Collaborative team player with excellent interpersonal skills, working well alongside senior leadership.
• Tech-savvy, with an ability to quickly learn new tools and software.

Benefits

Why we think you’ll enjoy it here:

• Base salary of up to £40,000 per year DOE.
• Remote working with occasional travel.
• 25 days annual leave + your birthday off, rising to 30 days after 5 years of service
• 35 hour working week
• Flexible working hours
• Life assurance
• Private Family Healthcare
• Employee Assistance Programme
• Company contributions to your pension
• Enhanced maternity/paternity pay
• The latest tech including a top of the range MacBook Pro
• Office equipped with well-stocked pantries with food, snacks and drinks when in the office