This is a remote position.
Role Name: Executive Assistant
Schedule:
- 37.5 hours per week; Monday to Friday 8:30 AM to 4:30 PM Norwood, South Australia time with a 30 minute unpaid lunch break
Client Timezone: Central Australian Time Zone
Client Overview
Join a dynamic and growing company in the disability services sector that is making a real difference in people’s lives. This Adelaide-based organization provides crucial support services to individuals with disabilities, operating within the National Disability Insurance Scheme (NDIS) framework. As they expand their reach and impact, they’re seeking a talented Executive Assistant to help streamline their operations and contribute to their mission of empowering participants.
Job Description
We’re seeking a highly organized and tech-savvy Executive Assistant to join our client’s team in the disability services sector. This role offers a unique opportunity to contribute to a meaningful cause while developing your skills in a fast-paced, mission-driven environment. As the Executive Assistant, you’ll be the backbone of the organization, managing critical administrative functions, facilitating communication, and supporting key business operations. Your work will directly impact the company’s ability to provide high-quality support services to individuals with disabilities, making this more than just a job – it’s a chance to make a real difference.
Responsibilities
- Manage and prioritize a high volume of emails and meeting requests for company directors
- Coordinate and maintain complex calendars, ensuring efficient time management
- Organize and archive crucial documents in SharePoint and OneDrive, maintaining a well-structured digital filing system
- Handle inquiries from potential employees and clients with professionalism and care
- Manage and create engaging content for the company’s social media accounts (Instagram and Facebook)
- Utilize Microsoft Planner to input, track, and follow up on action items from meetings
- Attend key meetings, take comprehensive minutes, and distribute them promptly
- Assist with basic financial tasks using Xero, including payment reconciliation and report generation
- Act as a first point of contact for phone calls, managing and directing them appropriately
- Contribute to team reporting, ensuring all necessary information is collected and presented effectively
- Coordinate travel arrangements and prepare itineraries when required
- Assist in organizing company events and team-building activities
Requirements
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft 365 suite, with particular emphasis on Outlook, OneDrive, SharePoint, Teams, and Planner
- Experience in managing social media accounts for business purposes
- Basic knowledge of Xero accounting software or willingness to learn quickly
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Exceptional attention to detail and accuracy in all tasks
- Ability to handle confidential information with the utmost discretion
- Excellent interpersonal skills with the ability to interact professionally with clients, colleagues, and stakeholders
- Adaptability and willingness to learn about the NDIS sector
- Proactive approach to problem-solving and ability to work independently
- Experience in the healthcare or social services sector is a plus, but not required
- Ability to work full-time (35-40 hours per week) during regular business hours
- Comfortable with occasional flexibility in working hours to accommodate urgent needs
Join our client’s team and be part of a mission to improve lives while advancing your career in a supportive and dynamic environment. Your skills and dedication will directly contribute to enhancing the quality of support provided to individuals with disabilities. If you’re ready for a challenging and rewarding role that makes a real impact, we want to hear from you!
