Special Projects and Events Manager

Special Projects and Events Manager (California Based)

Arizona State University

Off-Campus: Los Angeles

JR101068

End Date:

February 6, 2025 (14 days left to apply)

Apply before midnight Arizona time

Department Statement:

In the heart of downtown Los Angeles and the center of the world's creative industries, Arizona State University's flagship California locations feature top-ranked undergraduate and graduate degree programs, from The Sidney Poitier New American Film School to ASU FIDM to the Walter Cronkite School of Journalism and Mass Communication and more.

Embedded throughout California, ASU is where next-generation innovators thrive. Our nearly 65,000 alumni in California are leaders and entrepreneurs spanning hundreds of industries that include business, fashion and film, journalism, sustainability, engineering and law. ASU is committed to producing top talent and connecting students to high-demand jobs and internships throughout the state and the world.

With a mission of access and excellence, ASU's Charter transcends state boundaries.

Max Pay – Depends on experience:

$88,000.00 USD Annual

Job Description:

Compensation Rate: $80,000-$88,000 per year; DOE

Under administrative direction, performs work of considerable difficulty planning, coordinating, organizing, staffing and supervising the program delivery of special projects, initiatives and events sponsored by the school. Serves as the primary point of contact for special event logistics for internal and external clients and coordinates multiple tasks simultaneously and autonomously. The position will require a highly skilled professional with ability to manage competing priorities, communicate across a wide array of audiences and stakeholders, demonstrate excellent sensitivity and good judgement.

*Position is based in Los Angeles, California*

Essential Duties:

• Provides consultative assistance to departments and centers in the adaptation of events logistics to achieve desired outcomes.
• Maintains collaborative rapport with appropriate departments, centers and units to assess event needs and develop event recommendations and plan.
• Maintains and establishes a positive working relationship with all stakeholders e.g. other departments, businesses and industry, local/area boards, districts and partnerships, etc.
• Interacts with appropriate department lead to discuss results of events, financial and operational analysis, observations, and recommendations to strengthen and/or improve operational efficiency and effectiveness.
• Provides assessment of event or project objectives and outcomes to determine whether financial controls are adequate.
• Develops a complete logistical plan for each event or project including, but not limited to: budget, staff, timetable and event procedures.
• Provides administrative support in conjunction with departments, units and centers to ensure continuity of effort and attainment of event or project goals.
• Acts as primary liaison with event speakers and IT for instructional/audio visual needs.

Desired Qualifications:

• 3-5 years of event planning, conference planning or production experience.
• Experience in using Excel and space reservation software (EMS, Mazevo).
• Experience in a higher education work environment.
• Evidence of effective writing/oral communication skills, including experience working with different types of audiences and stakeholders.
• Demonstrated project management skills.
• Experience with establishing systems, processes and workflows that promote efficiencies, data gathering and analysis.
• Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
• Knowledge of budgets, finance and management principles and practices.
• Knowledge of operations/logistics, including custodial and maintenance operations
• Experience in organizing work of others and self.
• Experience in complex and diverse social settings.
• Experience in interacting with a variety of campus personnel working as a liaison and/or supervisor.
• Evidence of effective communication.
• Skill in establishing and maintaining effective working relationships.
• Skill in analyzing and developing effective solutions for logistical problems.
• Skill in using good organizational skills and attention to details.

Working Environment:

• POSITION IS BASED IN CALIFORNIAThis position is 40 hours per week fully onsite at the ASU California Center in downtown Los Angeles and potentially other sites in downtown Los Angeles.
• May require a flexible working schedule in order to accommodate program need, including some evenings and weekends.
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, standing, walking and using a computer.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Setting up tables and chairs and resetting furniture in meeting rooms and classroom.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$1234.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Us

Notice: If you are a Current Employee or Contingent Worker, please log into Workday to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

To view full description or to apply please click this link:

https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Special-Projects-and-Events-Manager--California-Based-_JR101068-1?q=JR101068