Admin and Bookkeeping Assistant (ZR_19534_JOB)

This is a remote position.

Job Highlights:

Contract: Independent Contractor

Schedule:

• 4 hours per day (9 AM to 1 PM), Monday to Friday
  

Client Timezone: AEST (Australian Eastern Standard Time)

Client Overview

Join a thriving occupational therapy practice that’s making a real difference in people’s lives. This growing healthcare provider is dedicated to delivering personalized therapy services with a focus on quality care and operational excellence. As they expand their reach and impact, they’re seeking a detail-oriented professional to support their mission of improving lives through expert therapy.

Job Description

Embark on an exciting opportunity to play a pivotal role in a dynamic occupational therapy practice. As the Admin Assistant, you’ll be at the heart of our operations, ensuring smooth communication flows, efficient record-keeping, and seamless client management. This position offers a unique blend of healthcare administration and cutting-edge technology use, allowing you to develop your skills in a meaningful and impactful environment. You’ll work closely with dedicated healthcare professionals, contributing directly to the practice’s growth and the well-being of clients. If you’re looking for a role where your organizational skills can make a real difference in people’s lives, this is your chance to shine.

Responsibilities

• Manage multiple email accounts with finesse, ensuring prompt and professional responses to client inquiries and maintaining a well-organized inbox
  
• Master the Splosh (SPLOSE) CRM system to efficiently update and send service agreements, keeping client information accurate and up-to-date
  
• Contribute to financial health by performing basic bookkeeping tasks in Xero, including precise invoice reconciliation
  
• Implement and maintain a robust electronic filing system, ensuring all client information and communications are easily accessible and securely stored
  
• Provide crucial administrative support to the practice owner, adapting to various tasks as needed and contributing to the overall efficiency of the practice
  
• Collaborate with the therapy team to ensure smooth scheduling and communication with clients, enhancing the overall client experience
  

Requirements

• Proven track record in email management and digital organization, with the ability to handle high-volume communication efficiently
  
• Experience with CRM systems, preferably Splosh (SPLOSE) or similar healthcare-oriented platforms; quick learner for new software
  
• Basic understanding of bookkeeping principles and familiarity with Xero or similar accounting software
  
• Exceptional written and verbal communication skills, with the ability to interact professionally with clients and healthcare professionals
  
• Strong time management skills and the ability to work independently in a remote setting
  
• Passion for the healthcare industry and a desire to contribute to a practice that improves people’s lives
  
• Flexibility to adapt to changing priorities and take on new challenges in a growing practice
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job