Offer summary

Qualifications:

Minimum of three years of experience in an executive assistant role., Exceptional organization and attention to detail., Strong written and verbal communication skills., Proficiency in MS Office Suite, especially Excel and Outlook..

Key responsabilities:

Assist with daily scheduling, task organization, and email correspondence.

Coordinate travel arrangements and logistics for the executive.

Attend executive meetings, take minutes, and track action points.

Manage and organize internal documents and facilitate communication between departments.

Job description

This is a remote position.

Scope:

Work Schedule: Monday to Friday, 10:00 AM to 7:00 PM California Time, with a one-hour unpaid lunch break.
Hours: 40 hours per week, with 8 hours per day.
Reporting: Training will be ongoing, with direct reporting to the owner for guidance and support.

Responsibilities:

Calendar Management: Assist with daily scheduling, task organization, and email correspondence to ensure efficient time management for the executive.
Travel Coordination: Coordinate travel arrangements and logistics, including booking accommodations and transportation.
Research Support: Conduct online research and prepare summaries based on findings to assist the executive in decision-making.
Meeting Support: Attend executive meetings, take accurate minutes, compile notes, and track action points to facilitate smooth communication and follow-up.
Task Prioritization: Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management to ensure deadlines are met.
Financial Assistance: Assist with expense reconciliation, financial tracking, and oversight of bank accounts to maintain financial records accurately.
Administrative Support: Handle office administrative tasks as directed, ensuring the smooth operation of day-to-day activities.
Document Management: Manage and organize internal documents, promotional materials, and digital folder structures for easy access and retrieval.
Communication Liaison: Act as a liaison between the executive and other departments, facilitating communication and resolving requests and queries promptly.

Requirements:

Exceptional Organization: Demonstrated attention to detail and organizational capabilities to manage multiple tasks efficiently.
Strong Communication Skills: Outstanding written and verbal communication proficiency to interact effectively with internal and external stakeholders.
Experience: Minimum of three years of experience in an executive assistant role, with a proven track record of supporting senior management effectively.
Technical Proficiency: Proficiency in MS Office Suite, particularly Excel and Outlook, to manage calendars, emails, and documents effectively.
Adaptability: Ability to adapt and thrive in a fast-paced environment, managing changing priorities and deadlines effectively.

Independent Contractor Perks