Offer summary

Qualifications:

6+ years of relevant work experience, including 3+ years as an executive administrative assistant., Excellent verbal and written communication skills., Strong organizational and time-management skills with attention to detail., Hands-on experience with Google Suite preferred..

Key responsabilities:

Manage calendars and schedules for 3-4 senior executives, resolving conflicts proactively.

Compile and prepare regular and ad hoc reports for management review.

Serve as the first point of contact for operational inquiries and issues.

Coordinate travel arrangements, meetings, and special events for the executive team.

Job description

In this role as Executive Assistant, you’ll provide key administrative support to 3-4 senior executives, helping them stay organized and focused on their priorities. Your responsibilities will include managing schedules, coordinating travel, preparing reports, organizing meetings, and handling communications. You’ll also collaborate closely with both internal teams and clients, ensuring smooth operations in a fast-paced environment. Your work will directly contribute to the effectiveness of Aledade’s Executive Team, making a tangible impact on our day-to-day operations.

Candidates must be located in the Eastern or Central time zones and should be comfortable working remotely within the US.

Primary Duties:

Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved

Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas

Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues

Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc.

Provide administrative support to team of 3-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats

Minimum Qualifications:

6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant

Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Preferred KSA's:

In-depth understanding of executive team operations

Ability to manage complex calendars and negotiate scheduling across multiple executives

Excellent verbal and written communication skills

Strong organizational and time-management skills; attention to detail and problem-solving skills

Strong intuition for exercising discretion and confidentiality

Hands on experience with Google Suite preferred

Who We Are:

Aledade, a public benefit corporation, exists to empower the most transformational part of our health care landscape - independent primary care. We were founded in 2014, and since then, we've become the largest network of independent primary care in the country - helping practices, health centers and clinics deliver better care to their patients and thrive in value-based care. Additionally, by creating value-based contracts across a wide variety of health plans, we aim to flip the script on the traditional fee-for-service model. Our work strengthens continuity of care, aligns incentives and ensures primary care physicians are paid for what they do best - keeping patients healthy. If you want to help create a health care system that is good for patients, good for practices and good for society - and if you're eager to join a collaborative, inclusive and remote-first culture - you've come to the right place.

What Does This Mean for You?

At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work - and who are all united by a shared passion for public health and a commitment to the Aledade mission.

In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:

Flexible work schedules and the ability to work remotely are available for many roles

Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners

Robust time-off plan (21 days of PTO in your first year)

Two paid volunteer days and 11 paid holidays

12 weeks paid parental leave for all new parents

Six weeks paid sabbatical after six years of service

Educational Assistant Program and Clinical Employee Reimbursement Program

401(k) with up to 4% match

Stock options

And much more!

At Aledade, we don’t just accept differences, we celebrate them! We strive to attract, develop and retain highly qualified individuals representing the diverse communities where we live and work. Aledade is committed to creating a diverse environment and is proud to be an equal opportunity employer. Employment policies and decisions at Aledade are based on merit, qualifications, performance and business needs. All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.

Privacy Policy: By applying for this job, you agree to Aledade's Applicant Privacy Policy available at https://www.aledade.com/privacy-policy-applicants

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