Offer summary

Qualifications:

Proven experience with email management and inbox organization., Demonstrated proficiency with project management tools, particularly Asana., Strong background in expense management and administrative documentation., Excellent written and verbal communication skills..

Key responsabilities:

Manage and prioritize complex email communications, ensuring timely responses.

Coordinate and maintain calendar management, including scheduling meetings across time zones.

Drive project management initiatives using Asana, tracking deliverables and ensuring timely completion.

Proactively communicate with stakeholders to maintain project momentum and ensure alignment.

Job description

This is a remote position.

Role Name: Executive Assistant & Project Coordinator

Schedule:

Part-time (4 hours per day, Monday-Friday, 9:00 AM - 1:00 PM) - or flexible

Client Timezone: Pacific Time (PST/PDT)

Client Overview

Join a dynamic dual-role position supporting both a venture capital investment professional and an entrepreneurial business leader. This unique opportunity offers exposure to the fast-paced world of technology investments at a prominent VC firm while also supporting the operations of an innovative startup venture. The position offers an exciting blend of high-level business support and strategic project coordination in the technology investment sector.

Job Description

We’re seeking a detail-oriented and proactive Executive Assistant & Project Coordinator to provide comprehensive support across multiple business contexts. This role offers a unique opportunity to work directly with a senior investment professional and entrepreneur, managing crucial administrative functions and driving project execution. The position demands exceptional organizational abilities, strong communication skills, and the capacity to handle multiple priorities while maintaining attention to detail. This is an excellent opportunity for a self-starter who thrives in a dynamic environment and wants to gain exposure to both venture capital and entrepreneurial operations.

Responsibilities

Manage and prioritize complex email communications, ensuring timely responses and appropriate follow-up
Coordinate and maintain calendar management, including scheduling meetings and managing appointments across different time zones
Drive project management initiatives using Asana, including tracking deliverables, updating project status, and ensuring timely completion
Process and file expense reports and handle various administrative paperwork with high attention to detail
Proactively communicate with stakeholders to maintain project momentum and ensure alignment
Implement and maintain organizational systems to improve efficiency and productivity
Coordinate between multiple business entities and stakeholders to ensure smooth operations
Execute time-sensitive tasks and manage competing priorities effectively