Offer summary

Qualifications:

Minimum 2.5-5 years of experience in real estate office administration, preferably in contracts or transaction coordination., At least 1 year of bookkeeping or financial data entry experience, with proficiency in QuickBooks., Strong attention to detail and accuracy in completing contracts and financial records., Tech-savvy with experience in CRMs, project management tools, and digital platforms..

Key responsabilities:

Monitor and respond to emails, managing correspondence with clients, agents, and vendors.

Draft, review, and complete real estate contracts, ensuring accuracy and maintaining organized records.

Maintain financial records and update QuickBooks for multiple business divisions.

Assist with marketing campaigns, manage social media platforms, and update online listings.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Real Estate Admin Experience: Minimum 2.5-5 years in a real estate office admin role, preferably with experience in contracts or transaction coordination. Bookkeeping & Data Entry: At least 1 year of bookkeeping or financial data entry experience, including proficiency in QuickBooks and financial record-keeping. Attention to Detail & Accuracy: Strong ability to complete contracts, financial records, and administrative tasks meticulously while ensuring compliance with company standards. Tech-Savvy & Software Proficiency: Experience using QuickBooks, Dotloop, CRMs, project management tools, and other digital platforms to maintain organized records. Marketing & Social Media Support: Ability to assist in implementing marketing campaigns, updating online listings, and managing social media platforms. Highly Organized & Self-Motivated: Strong ability to manage workload independently, prioritize tasks effectively, and adapt to evolving company workflows.

Core responsibilities:

Email & Communication Handling: Monitor and respond to emails, manage correspondence with clients, agents, and vendors, and ensure timely follow-ups on key transactions. Contract & Transaction Coordination: Draft, review, and complete real estate contracts using provided templates, ensure accuracy, update Dotloop, and maintain organized records for listings and closings. Bookkeeping & Financial Data Entry: Maintain financial records, update QuickBooks for multiple business divisions, manage spreadsheets for rentals and auto sales, and ensure accurate financial data entry. Social Media & Web Page Support: Assist with updating auto-publisher for social media, monitor engagement analytics, make web page updates as needed, and manage online directories. Marketing & Sales Support: Support monthly marketing campaigns for multiple businesses, manage online sales listings (Facebook Marketplace, OfferUp), and respond to customer inquiries and reviews. Administrative & Office Management: Organize weekly meetings, update calendars, send reminders, manage project workflows, and maintain directories to ensure smooth business operations.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

Required profile