Offer summary

Qualifications:

3+ years of experience in operations, HR, finance, or a related field., Experience with invoicing and bookkeeping software like QuickBooks or Xero., Familiarity with HR platforms and stock/equity management tools., Strong attention to detail, organizational skills, and excellent communication abilities..

Key responsabilities:

Manage invoicing, accounts payable/receivable, and general bookkeeping.

Lead employee onboarding and offboarding processes and manage employee benefits administration.

Identify and implement process improvements to streamline operations.

Coordinate with cross-functional teams to ensure smooth internal workflows.

Job description

Job Title: Operations Manager

Location: Remote (U.S.-based preferred)\ Job Type: Full-Time\ Compensation: Competitive Salary + Equity + Benefits

About FirstIgnite

FirstIgnite is a fast-growing technology company transforming how organizations collaborate with universities to bring innovations to market. Our mission is to accelerate the commercialization of research by enabling meaningful industry-academic partnerships. We're a remote-first company with a dynamic and entrepreneurial culture, and we’re looking for team members who are excited to help build something meaningful from the ground up.

About The Role

We’re looking for an experienced, detail-oriented, and highly organized Operations Manager to join our team. This person will play a critical role in ensuring our financial, HR, and operational functions run smoothly. You’ll work closely with leadership to manage day-to-day operational tasks and support strategic initiatives as we scale.

Key Responsibilities

Finance & Accounting:

Manage invoicing, accounts payable/receivable, and general bookkeeping
Support monthly, quarterly, and annual financial reporting processes
Track and process sales commissions
Collaborate with external accounting partners as needed

People Operations & HR

Lead employee onboarding and offboarding processes
Manage and maintain employee stock option agreements and cap table records
Oversee employee benefits administration and updates
Serve as a point of contact for HR-related questions and support
Maintain compliance with employment laws and company policies

General Operations

Identify and implement process improvements to streamline operations
Coordinate with cross-functional teams to ensure smooth internal workflows
Maintain accurate documentation of all operational processes

Qualifications

3+ years of experience in operations, HR, finance, or a related field
Experience with invoicing, bookkeeping software (e.g., QuickBooks, Xero), and financial reporting
Familiarity with HR platforms (e.g., Gusto, Rippling, Justworks) and stock/equity management tools (e.g., Carta)
Strong attention to detail and organizational skills
Excellent communication skills and ability to work independently in a remote environment
A proactive, problem-solving mindset with a drive to improve systems and processes

What We Offer