Accounting Assistant

POSITION DESCRIPTION
The Accounting Assistant is responsible for supporting the finance team in maintaining accurate and up to-date general ledger records. This role involves assisting with journal entries, account reconciliations, and month-end close processes to ensure the integrity of financial data. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks to meet deadlines in a fast-paced environment.  

ROLES & RESPONSIBILITIES 
ACCOUNTING

• General Ledger Maintenance: 
o Assist in updating and maintaining general ledger accounts to reflect accurate and timely financial transactions.  
o Support the posting of accruals, adjustments, and reclassifications to ensure proper account coding and categorization.  
• Account Reconciliation: 
o Prepare monthly reconciliations for key balance sheet accounts, identifying variances and investigating discrepancies.   
o Coordinate with relevant departments to resolve outstanding items and ensure reconciliations are complete and accurate.   • Month-End Close Activities: 
o Participate in month-end close by assisting with cut-off procedures and validating data entries for completeness.   
o Ensure deadlines are met by following a structured checklist and escalating issues as needed.  
• Journal Entry Processing: 
o Compile required backup documentation for all journal entries in compliance with internal policies.   
o Accurately enter journal entries into NetSuite and perform preliminary reviews for errors.  
• Financial Reporting Support: 
o Assist in generating internal financial statements, variance reports, and supporting schedules for management.   
o Provide accurate and timely data inputs to support budgeting, forecasting, and compliance reporting efforts.  
• Documentation & Filing: 
o Maintain orderly and secure electronic files for financial documents, journal entries, and reconciliations.   
o Ensure all documentation is properly labelled and archived for audit readiness and retrieval efficiency.  
• Audit Support: 
o Compile requested financial data and supporting documents for internal and external auditors during review periods.   
o Respond promptly to audit queries by gathering additional information or clarifying discrepancies as needed.  
• Transaction Review & Support: 
o Review routine financial transactions, such as expense claims and intercompany charges, for accuracy and proper coding.  
o Collaborate with relevant teams to investigate and correct any misclassifications, ensuring transactions align with accounting policies.  
• Cross-Functional Collaboration: 
o Work with AP, AR, and Supply Chain departments to ensure accurate financial reporting.  
o Clarify coding, expense classifications, and policy compliance with colleagues across the organization.  
• Compliance & Controls: 
o Follow established internal control processes and company policies to safeguard financial data.   
o Flag any inconsistencies, policy breaches, or unusual transactions to supervisors for further investigation.  

ADDITIONAL POSITION REQUIREMENTS

REGIONAL: 
•    Work with the regional finance teams to ensure global consistency in accounting practices, avoid duplication and utilize additional resource/dataset. 
MEETINGS: 
•    Weekly 1:1 with direct manager 
•    Bi-Weekly / Weekly Finance Meeting 
•    Monthly Finance meeting 

SKILLS & EXPERIENCE
1.    Proven experience in a finance or accounting role, preferably in general ledger support.  
2.    Basic understanding of accounting principles and financial reporting.  
3.    Proficient in MS Excel and accounting software (NetSuite).  
4.    Strong attention to detail and high degree of accuracy.  
5.    Excellent organizational and time management skills.  
6.    Ability to handle confidential information with integrity.  
7.    Strong analytical and problem-solving abilities.  
8.    Effective written and verbal communication skills.  
9.    Ability to work both independently and as part of a team.  
10.    Degree or diploma in Accounting, Finance, or a related field.   

The candidate must be based in the Philippines.

Duty schedule: Mondays to Fridays, 8:00 AM to 5:00 PM EST