Offer summary

Qualifications:

Exceptional organizational skills to manage scheduling needs., Strong focus on accuracy in maintaining staff schedules., Friendly and assertive phone communication skills., Tech-savvy with the ability to learn scheduling software..

Key responsabilities:

Monitor and manage shift schedules for staff across multiple facilities.

Call employees to fill open shifts and track their shift requirements.

Coordinate agency coverage and ensure no overstaffing occurs.

Generate reports and document call outcomes for administrative use.

Job description

This is a remote position.

General Admin

Join a dynamic and growing nursing home management company that’s streamlining its operations with a centralized scheduling team. In this vital role, you’ll be responsible for ensuring accurate and cost-effective staff scheduling across multiple facilities—reducing burnout, controlling agency costs, and maintaining 24/7 coverage. If you're organized, assertive, and enjoy structured phone outreach to keep things running efficiently, this is your chance to support essential healthcare operations behind the scenes.

What You'll Do:

Monitor and manage shift schedules for full-time, part-time, PRN (as-needed), and agency staff across multiple facilities, ensuring accurate data across internal systems.
Call PRN and part-time employees to fill open shifts—especially before shift start times (early morning, afternoon, and night)—and track their monthly minimum shift requirements.
Coordinate agency coverage by adjusting staffing rates, requesting approvals as needed, and ensuring no overstaffing through careful review of submissions and confirmations.
Generate overnight reports and summaries for administrative use, and document call outcomes using a structured script.
Collaborate with team members to ensure seamless handoffs across shifts.

Who You'll Work With:

Be a key player in a proactive, remote scheduling team that provides centralized support for multiple nursing homes located in Pennsylvania. You’ll work with fellow coordinators to ensure smooth shift transitions, optimize staff usage, and maintain high-functioning operations across multiple facilities—all from a supportive and collaborative remote environment.

Who We're Looking For:

Highly Organized: Exceptional organizational skills to manage real-time scheduling needs while tracking long-term shift requirements.
Detail-Oriented: A strong focus on accuracy, particularly in maintaining staff schedules and monitoring shift requirements.
Phone Communication: Friendly, assertive, and confident when making structured calls and follow-ups to staff in order to fill open shifts.
Tech-Savvy: Capable of learning scheduling software, portals, and spreadsheets for data entry and tracking.
Experience: General work experience is required.

Why Join Us?

Impact: Play a crucial role in maintaining our nursing homes' operational excellence by ensuring optimal staffing levels and reducing burnout.
Culture: Join a fast-paced, supportive team that values precision, collaboration, and proactive communication.
Benefits:
- Enjoy preset salary growth and weekly salary payments.
- 100% work-from-home flexibility.