Offer summary

Qualifications:

Degree qualified with at least two years of experience in an administrative role., Exceptional technical skills in Microsoft Word and familiarity with Xero, Trello, Mailchimp, and Dropbox is preferred., Strong task and time management skills with great attention to detail., Excellent customer service skills and a desire to promote equitable access for everyone..

Key responsabilities:

Assisting with preparing quotations and reports and project support and planning.

Coordinating activities and meetings with team members and monitoring project workflow.

Creating PDF reports using Adobe and managing accounts payable and receivable.

Liaising with clients and participating in ongoing professional development activities.

Job description

This is a remote position.

An amazing opportunity to work with an Australian Universal Design and Accessibility Company as an experienced, vibrant and highly motivated Junior Administration Assistant.

Reporting to the Director and working with direction from the team you will be a self-starting, highly organised and experienced Junior Administration Assistant.

Duties and responsibilities include, but are not limited to:

Assisting with preparing quotations and reports
Project support and planning
Coordinating activities and meetings with other team members
Monitoring project workflow
Assisting with social media
General correspondence and electronic filing
Creating PDF reports using Adobe
Ongoing maintenance and business improvement using Trello, Mailchimp and other systems as required
Accounts payable, receivable and assisting with debtor management
Project coordination and administration duties
Liaising with clients and external parties
Participating in regular and ongoing professional and personal development activities and company events
Actively contribute to a safe and healthy work environment
Any other duties and project work as reasonably requested

Requirements

Degree qualified
At least two years of experience in an administrative role
Great attention to detail
Exceptional technical skills in Microsoft Word
Experience with Xero, Trello, Mailchimp and Dropbox is preferred but not essential
Strong task and time management skills
A desire to help promote equitable access for everyone
Excellent customer service skills
Highly organised, process-oriented
Results-driven, goal-focused, and efficient
Experience working in a virtual environment with a small, specialised team is desirable

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)

• Use of time tracking software during work hours

• Active participation in team and client calls with your camera ON

• Consistent availability and responsiveness throughout your shift

• Treating this as a long-term, full-time job—not a side gig or freelance task

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.