Governor's Workforce Development Board Program Assistant - State Program Administrator

Working Title: Governor's Workforce Development Board Program Assistant Job Class: State Program Administrator Agency: Department of Employment and Economic Development Job ID: 85930 Location: St. Paul Telework Eligible: Yes, may be eligible for some telework Full/Part Time: Full-Time Regular/Temporary: Limited Who May Apply: Open to all qualified job seekers Date Posted: 05/03/2025 Closing Date: 05/16/2025 Hiring Agency/Seniority Unit: Department of Employment and Economic Development - MAPE Division/Unit: Governor's Workforce Development Board Work Shift/Work Hours: Day Shift, 8:30am - 4:30pm Days of Work: Monday - Friday Travel Required: No Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually Classified Status: Unclassified Bargaining Unit/Union: 214 - Minnesota Association of Professional Employees End Date: Up to three (3) years FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position will be based out of the St. Paul office. This position supports the Governor’s Workforce Development Board (GWDB), including its Executive Director, leadership, and staff, as well as the administration of the Powering Climate and Infrastructure Careers grant. It provides analytical, research, financial, technical, and organizational support for workforce development initiatives. Under general supervision, the role administers projects and programs, develops administrative procedures, manages budget reconciliation and procurement processes, responds to technical inquiries both orally and in writing, and independently reviews and researches correspondence. Additionally, this position coordinates stakeholder engagement, including meeting planning, event logistics, and communication efforts to ensure smooth program operations. Duties Include: Administering workforce development projects and ensuring compliance with program guidelines Managing budget reconciliation, procurement processes, and grant administration Coordinating meetings, events, and stakeholder engagement activities Developing and maintaining administrative procedures and work systems This position is telework eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs. This position is expected to last three (3) years. Minimum Qualifications Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position. Two (2) years* of experience providing administrative support, such as program coordination, data management or workforce development initiatives. Bachelor’s degree in public administration, business administration, political science or other closely related fields as determined by the agency may substitute one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience; Ph.D. substitutes for twenty-four (24) months of experience Applicants that meet the above minimum qualification will be further evaluated on the following: Ability to design and modify databases and spreadsheets, extract and analyze data, and develop forms and charts to support workforce development projects. Experience using SharePoint or similar document management systems to organize and maintain program records. Organizational skills sufficient to effectively manage multiple tasks while balancing both flexible and firm deadlines. Ability to exercise independent judgement and self-direction sufficient to adapt to shifting priorities and manage a high-volume workload. Preferred Qualifications Knowledge of statewide grants management policies, including pre-award risk assessment, grant contract agreements, monitoring and compliance, and grantee performance. Knowledge of workforce development standards and protocol sufficient to draft professional correspondence, documentation, and reports. Experience working in state government or public sector environments, with an understanding of applicable regulatory and operational standards. Experience using Statewide integrated Financial Tools (SWIFT) to process transactions, track expenses, and ensure compliance with state financial policies. Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures Additional Requirements A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components: State Criminal Background Check Employment Record Review (current and former State employees only) Employment Reference Check Conflict of Interview Review Driver’s Record Check The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Connect 700 Program To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us. Veterans To be considered with Veteran's Status, you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to talent.acquisition.deed@state.mn.us by the closing date. Recently Separated Veterans (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview. Certain Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis. See the above links for criteria and eligibility. Current State Employees Please apply via Self Service. Bidding or expression of interest: This vacancy is open for bids/expression of interest and all qualified applicants simultaneously. Current employees of DEED who are currently in the same classification, who are eligible, and apply within the seven (7) day period will be considered prior to filling the position by other means. Contact If you have questions about this position, contact Allex Roberge at allex.roberge@state.mn.us Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need. The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.