Project Control Coordinator

Location: Remote, England, United Kingdom The salary for this role is £30k depending on experience plus flexible benefits. Applicants must have the legal right to live and work in the UK. Main Purpose Of Role To support the asset management team, specifically the power stations and pipeline department, to deliver our client’s maintenance plans and ad hoc works in line with contracts. You will work closely with the Account Managers, Project Engineers and Contract Control manager to ensure that routine tasks have been completed within the expected time scales and that issues are raised and escalated where appropriate and that any ad hoc projects have been set up on relevant systems. You will be instrumental in the teams’ financial processes, managing purchase orders, assisting with invoice processes and month end reporting and submitting baselines and forecasts into the finance system (Agresso). You will support the account management team during the busy period by contributing to client reports and providing insight gained through routine activities. Identifying and implementing continual improvement opportunities. Responsibilities Commercial: Auditing task completion documents and reporting on incomplete tasks or incorrect information and taking corrective action. Tracking defects raised during tasks and making recommendations to account managers and project engineers for remedial action. Monitoring job notification emails and liaising with the scheduling department to close any gaps. Managing the team’s end-to-end purchase order process. Assist with the month end processes including reporting and invoicing clients. Managing the ad hoc work request process ensuring that these have been entered into relevant systems and that all documentation has been completed. Assisting the Account Managers in the compilation of monthly and other routine client reports. Ensure all aged debt or unbilled values are followed up in a timely fashion. Additional Ad hoc works as required. Key Relationships Contract Controls Manager Project Engineers Scheduling Supervisor and schedulers Head of Performance Power stations and Pipelines Finance Team Key Performance Indicators Feedback on daily checks to be provided in a timely manner Incomplete or missing tasks to be resolved within contractual timeframes POs and invoices to be raised within relevant timelines Knowledge / Experience (Skills) Must be incredibly organised Advanced Excel Excellent numeracy and literacy Must be able to communicate in a professional manner (both written and verbal) Attention to detail is a must Experience with Agresso would be beneficial Self-motivated and proactive Qualifications Good standard of general education. Proficient in Microsoft suite products – specifically excel. Health, Safety & Environment In addition to the role Responsibilities, every employee has overall responsibility for: Understanding and adhering to all relevant policies and procedures. Taking reasonable care for your own Health and Safety and the Health and Safety of others. Working with the Company to ensure a high standard of Health, Safety and Environmental management by following the site HSE procedures. Ensuring compliance with all relevant quality standards/procedures in your area. This includes reporting any deviations from these standards/procedures, completing corrective actions and making recommendations to prevent similar deviations in the future. Penspen Competencies Acts Responsibly - Always does the right thing and holds others to account for doing the same. Communicates and Influences - Communicates and influences others, presenting information clearly, adapting personal style to meet audience needs and ensuring understanding. Collaborates and Partners - Promotes trust and respect, actively listens and offers constructive challenge, supports teamwork and collaborates across boundaries to achieve mutual benefit. Achieves Superior Performance -Has a commercial mind-set. Delivers results on time, on budget, safely and to a high quality, ensuring added value and growth for Penspen. Exceeds Client Expectations - Continually exceeds client expectations by building excellent stakeholder relationships and delivering exceptional products and services. Delivers with Focus - Takes initiative to anticipate challenge and ensure performance is delivered with energy and perseverance, taking responsibility and accountability to respond flexibly and ensure quality outcomes. Receives feedback in the manner that it is intended. Inherently driven to resolve problems and offer solutions. If you are looking for that next step, please click the link and apply https://careers.penspen.com/vacancy/project-controller---power-stations-and-pipelines-582271.html