Legal Operations and Contract Specialist

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $320 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $79 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

JOB DESCRIPTION

Key Responsibilities:

Contract Lifecycle Management & Legal Support

• Prepare and negotiate client and vendor contracts, identifying business terms, legal risks, and areas of improvement.
• Manage the contract lifecycle, including intake, drafting, execution, tracking of client-specific requirements, and contract abstraction.
• Advise internal teams on contractual terms, risk exposure, and compliance with existing agreements.
• Support the legal team in managing commercial litigation and claims, including assisting with pleadings, discovery, investigations, and coordination with outside counsel.

Ironclad CLM Administration

• Configure and maintain Ironclad workflows (e.g., NDAs, MSAs, SOWs) with approval logic, conditional routing, and data fields.
• Manage contract templates and clause libraries, including standardization and version control.
• Set up and maintain user roles, permissions, and department-specific access.
• Collaborate with IT and vendors to support integrations with systems such as Salesforce, DocuSign, Microsoft 365, Slack, Workday, or other tools.
• Build dashboards and generate reports to track contract turnaround time, workload, and performance metrics.
• Provide user training, documentation, and ongoing support for Ironclad users.

Legal Billing & Expense Management

• Review and validate invoices from outside counsel, ensuring compliance with billing guidelines, matter codes, and timekeeper approvals.
• Use eBilling platforms (e.g., SimpleLegal, Legal Tracker, or similar) to route invoices for approval, track budgets, and generate spend reports.
• Maintain accurate tracking of legal spend by matter, business unit, or law firm and assist with budget forecasting and variance analysis.
• Prepare reports for internal use, including spend trends, law firm performance, and budget utilization.
• Additional administrative duties as assigned.

Qualifications & Skills:

• Bachelor's degree required; 3+ years of experience in contract negotiation, legal operations, or legal administration.
• Strong understanding of legal terminology, risk management, and commercial contracting.
• Experience with Ironclad or other CLM systems preferred.
• Familiarity with eBilling tools (e.g., Legal Tracker, SimpleLegal) and LEDES/UTBMS billing codes preferred.
• Excellent organizational skills and high attention to detail.
• Proficient in Microsoft Office, especially Excel; experience with Power BI a plus.
• Strong interpersonal and communication skills with the ability to collaborate across departments.
• Ability to manage multiple priorities in a deadline-driven environment with minimal supervision.

#LI-RS1

The salary range for this position is $60,000 - $70,000

Additional Compensation:

Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.

• Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance.

• Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.

Robust Benefits Offered*:

• Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.

• Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.

• For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.

• 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).

• 401(k) with Company Match up to 6% of pay after 6 months of service.

• Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).

• Employee Assistance Program.

• Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.

• Charitable giving program and benefits.

*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.

Greystar will consider for employment qualified applicants with arrest and conviction records.

CLOSING DATE