Offer summary

Qualifications:

Minimum of two years experience as a Personal or Executive Assistant., Proficiency in English, both spoken and written., In-depth familiarity with Google Workspace tools like Gmail, Docs, and Sheets., Strong organizational, multitasking, and communication skills, with the ability to handle confidential information..

Key responsibilities:

Manage and coordinate the CEO's calendar and meetings worldwide.

Prepare and organize essential meeting documentation and correspondence.

Plan and coordinate travel arrangements, including flights and accommodations.

Assist with project tasks and supervise special events.

Job description

Description

Empathy is on a mission to help families with everything they face after the loss of a loved one. With an award-winning product, powered by tech and driven by purpose, we provide peace of mind by guiding families through all the tedious and time-consuming tasks that follow a loss, automating many of the processes so that they can focus on what truly matters.

About the Team

The Operations Team at Empathy serves as the backbone of Empathy, meticulously overseeing diverse responsibilities that keep the company running smoothly. We are a dedicated and versatile team, involved in every aspect of day-to-day operations, collaborating seamlessly with various departments to ensure efficiency and productivity.

In this role you will

Take full ownership of our CEO calendar including scheduling of meetings with participants around the globe.
Prepare and meticulously organize essential documentation required for meetings.
Compose confidential and sensitive correspondences, reports, and other communications.
Plan travel & book flights - plan and coordinate travel arrangements, including booking international flights and accommodation.
Preparation and submission of expense reports as well as purchase requests.
Collaborate with global stakeholders - there is flexible availability aligned with US working hours.
Assist with project-related tasks as needed, collaborating with cross-functional teams to meet deadlines and objectives.
Supervise and coordinate special events.

Requirements

What we're looking for

We are looking for a versatile and highly organized Executive or Personal Assistant to provide tailored administrative support to our CEO.

A minimum of two years of experience as a Personal or Executive Assistant.
Proficiency in English, both spoken and written.
In-depth familiarity with office management systems, such as Google Workspace.
In-depth familiarity with Google Workspace (formerly G Suite) – including Gmail, Docs, Sheets, and more.
Strong analytical and problem-solving skills to address issues proactively and find effective solutions independently.
Strong attention to detail and highly developed organizational skills.
Exceptional multitasking abilities and adeptness at prioritizing daily workloads.
Excellent communication skills, encompassing both written and verbal, along with strong interpersonal capabilities.
Ability to work in a dynamic environment, while being flexible and available to attend required tasks after working hours when needed.
Demonstrates discretion and maintains a high level of confidentiality.

Required profile