People Ops Manager- Benefits, Payroll and Compliance

Position Title: People Ops Manager- Benefits, Payroll and Compliance           

Department: People Ops

Reports To: Head of People and Culture

About DECKED:  At DECKED we are customer first in everything we do, solving real problems with real solutions. We take risks but not chances, and we work as a team to constantly improve.

When you work at DECKED, you’ll have the opportunity to leave your mark creating exceptional programs and meaningful work, working side by side with innovative and intelligent team members. Together, you will lead our customers to the high quality, American-made products they need to get to work or get out of town, to get outdoors or get down to business, helping them do more, accomplish more, and stress less. At DECKED, we always BUILD FOR TOMORROW.

Our brand is built on grit and American determination. Our mission is simple, “Organize, Mobilize, and Energize the Sh*t out of America. As People Ops Manager- Benefits, Payroll and Compliance you will be responsible for living and breathing this message in your day-to-day role. You’ll apply it to your work to best support the DECKED customer through meaningful programs that deliver on DECKED’s brand pillars:

• Rugged
• Intuitive
• No B.S.

General Summary:  We are seeking a detail-oriented and experienced People Operations Manager to oversee key functions within our People Operations department, focusing on payroll, benefits administration, compliance, and reporting. The ideal candidate will possess expertise in managing multi-state jurisdiction payroll compliance, HRIS optimization, and process improvement. This role is essential in ensuring the smooth and accurate delivery of compensation and benefits to our employees while maintaining strict adherence to legal and regulatory standards.

Essential Job Functions:

• Payroll Management:
  • Oversee and manage the end-to-end payroll process for employees across multiple states.
  • Ensure compliance with state and federal payroll tax regulations, including accurate calculations and timely disbursements.
  • Resolve payroll discrepancies and respond to employee payroll inquiries.
  • Maintain up-to-date knowledge of changes in tax laws, wage regulations, and payroll best practices.
    
    
• Benefits Administration:
  • Administer company benefits programs, including health, dental, vision, life insurance, and other employee perks.
  • Work with external vendors to manage benefits enrollment, plan changes, and compliance with regulations such as ACA (Affordable Care Act).
  • Provide employees with information on benefits options, eligibility, and changes.
    
    
• Compliance & Reporting:
  • Ensure compliance with all federal, state, and local regulations concerning payroll, benefits, and employee records.
  • Prepare and submit required payroll-related filings, including tax filings, wage reports, and other regulatory submissions.
  • Monitor changes in applicable laws and regulations to ensure the company remains in compliance.
  • Prepare internal and external reports related to payroll, benefits, and other People Operations metrics.
    
    
• HRIS Optimization & Process Improvement:
  • Lead the optimization and enhancement of the HRIS (Human Resource Information System) to improve efficiency and accuracy in payroll, benefits administration, and reporting.
  • Develop and implement new processes within the HRIS to streamline operations and improve the employee experience.
  • Collaborate with internal teams to ensure the HRIS is used to its full potential and meets the company's growing needs.
  • Regularly assess HRIS capabilities and recommend upgrades or improvements as necessary.
    
    
• Excel & Data Analysis:
  • Utilize advanced Excel skills to manage, analyze, and report on payroll, benefits, and HRIS data.
  • Create and maintain complex spreadsheets, using formulas, pivot tables, and data analysis tools to provide key insights and support decision-making.
  • Automate data workflows and reporting processes where possible to enhance productivity.
    
    
• Team Collaboration:
  • Work closely with the People and Finance teams to ensure seamless operations
  • Assist in the development of policies and procedures related to payroll, benefits, and employee compliance.
  • Lead and mentor team members in Payroll and Benefits Administration, ensuring they are equipped with the knowledge and resources needed to succeed.

Qualifications:

• Minimum of 5 years of experience in payroll management, with a strong focus on multi-state jurisdiction payroll compliance.
• Experience in benefits administration, including health, dental, and retirement plans.
• Strong understanding of HR compliance, reporting, and regulations (FLSA, ACA, state-specific requirements).
• Experience with Paylocity is a plus.
• Proven experience in HRIS optimization and building new processes to increase efficiency.
• High-level proficiency in Excel, including advanced formulas, pivot tables, and data manipulation.
• Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field (preferred).
• Certification in payroll or benefits (e.g., CPP, PHR, SHRM-CP) is a plus.

 Note:  The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.