Property Management Administrative Assistant (ZR_23648_JOB)

This is a remote position.

Join a growing property management company in New York that oversees 11 cooperative and condominium buildings with over 2,000 residential units. The company is expanding and focuses on smooth operations, timely maintenance, and clear communication with residents. It’s a great chance to make an impact in a fast-paced real estate environment.  Our client is seeking a Property Management Administrative Assistant to support daily operations. You’ll work closely with the property manager to handle resident communication, vendor coordination, and inspection scheduling across multiple buildings. The role offers a mix of routine admin tasks and project-based work, with opportunities to take ownership of key processes.

• Make professional outbound calls to residents for payment collection and fee follow-ups
  

• Send bulk email notices to residents (up to 200 at a time) regarding payments and updates
  

• Maintain spreadsheets tracking payment status and collection activity across properties
  

• Schedule inspections (e.g., boilers, elevators) with certified service companies
  

• Track vendor proposals and ensure required certifications are up to date
  

• Manage multiple ongoing projects across 11 properties, ensuring deadlines are met
  

• Occasionally assist with personal administrative tasks for the property manager
  

• Generate reports on completed tasks and ongoing projects for regular check-ins
  

• Keep detailed records of all communications and activities
  

• 2–3 years of administrative experience, ideally in real estate, property management, or customer service
  

• Excellent phone and communication skills, especially when handling payment-related calls
  

• Strong proficiency with spreadsheets and email management tools
  

• Ability to manage multiple projects while staying organized and detail-oriented
  

• Experience coordinating with vendors and managing schedules
  

• Familiarity with VoIP tools like Zoom Phone, RingCentral, or Google Voice
  

• Highly organized and capable of meeting deadlines independently
  

• Professional and reliable in communication with residents, vendors, and team members
  

• Willingness to support personal admin tasks as part of a comprehensive support role
  

• HMO coverage available for eligible locations
  

• Permanent work-from-home setup
  

• Immediate start available
  

• Steady freelance opportunity