Offer summary

Qualifications:

Excellent verbal and written English communication skills., Hands-on experience with ClickUp, Google Workspace, Slack, and CRMs., Proactive and highly organized with a structured approach to tasks., Willingness to learn new tools, including GoHighLevel..

Key responsabilities:

Coordinate internal team tasks, schedules, and deliverables using ClickUp.

Communicate with clients, freelancers, and vendors on behalf of the founder.

Summarize daily and weekly team progress and provide executive updates.

Manage email, CRM entries, internal documentation, and follow-ups.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule:

Mon - Fri, 40 hours per week or 8 hours per day
9:00 AM - 5:00 PM Ontario, CAN time with 30minutes paid break

About Us

We are an AI Automation Agency that provides AI Automation and Digital Marketing Services to clients across North America. Our goal is to help businesses scale through intelligent automation, data-driven marketing, and high-performing digital campaigns. We work with brands across multiple industries, delivering measurable results and innovative marketing solutions.

Job Summary

We are seeking a highly organized and tech-savvy Admin VA to act as the operational right hand to the founder. This is a cross-functional role that will serve as the communication bridge between the founder and internal/external teams. You will coordinate team tasks, manage communication with clients and vendors, and ensure all team deliverables are aligned and executed on time. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, remote work environment.

Key Responsibilities

Coordinate internal team tasks, schedules, and deliverables using ClickUp
Communicate with clients, freelancers, and vendors on behalf of the founder
Summarize daily and weekly team progress and provide executive updates
Manage email, CRM entries, internal documentation, and follow-ups
Support onboarding of new team members, vendors, or clients
Respond to basic customer inquiries using ChatGPT and GoHighLevel (training provided)
Organize documents, meeting notes, and SOPs in Google Drive & Sheets
Maintain and update dashboards and reporting sheets

Requirements

Excellent verbal and written English communication
Hands-on experience with ClickUp, Google Workspace, Slack, and CRMs
Comfortable with productivity tools and light automation platforms
Self-starter with a structured and proactive approach
Willing to learn new tools including GoHighLevel
Reliable, responsive, and highly organized

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22292_JOB

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