Terms of Reference Consulting Role in Event Management and Communications

SNV is a global development partner, deeply rooted in the countries where we operate. Driven by a vision of a better world where all people live with dignity and have equitable opportunities to thrive sustainably, SNV strengthens capacities and catalyses partnerships that transform agri-food, energy, and water systems. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises.  

With 60 years of experience and a team of approximately 1,600 people, we support our partners in more than 20 countries in Africa and Asia, tailoring our approaches to different contexts to achieve large-scale impact and create more equitable lives for all.  

Consulting opportunity 

Building on the principles of SNV's 2030 strategy, the Global Marketing, Communications, and Public Affairs (MCPA) team seeks to harmonise and amplify SNV’s voice and visibility. Their efforts and initiatives in Strategic Marketing, External & Internal Communications, Digital Marketing, Event Management, and Media Relations & Advocacy are intended to support all facets of SNV's operations, from business development to project execution, with the ultimate goal of driving systemic change.  

The MCPA team aims to elevate SNV's positioning, profile and influence in key areas such as climate adaptation and mitigation, equity and inclusion, and systems transformation to solidify SNV's status as a global development partner and thought leader within the international development sector.  

To support the delivery of SNV’s 60th anniversary initiatives during a period of team transition and reorganisation, the MCPA team is seeking external consultancy support with a focus on two key areas: 1) event management and 2) marketing communications and campaigning. 

Scope of work: 

The consultant will provide targeted support to the Global Marketing, Communications, and Public Affairs (MCPA) team in delivering key activities linked to a key milestone event scheduled for later this year. This will include two main workstreams: 

1. Event management: 

1. Co-developing the event's concept, agenda, and format, ensuring alignment with SNV’s strategic objectives. 

1. Collaborate with internal stakeholders on pre-event planning, technical support, and run-of-show documentation. 

1. Liaising with speakers, partners, and internal stakeholders to ensure smooth coordination. 

2. Supporting content preparation for the event, such as presentations, displays, creative collaterals, scripting and research as necessary, and multimedia elements. 

3. Overseeing on-site coordination on the event day, including setup, registration, and troubleshooting. 

1. Supporting post-event follow-up and documentation, such as thank-you communications, reporting, and event-related content curation for archival or dissemination purposes (e.g. photos, videos, quotes, stories, and recordings). 

1. Marketing communications/campaigning: 

1. Supporting the conceptualisation and refinement of the external communications campaign strategy and concept. 

1. Project management of campaign development, ensuring milestones, deliverables, and deadlines are met. 

1. Coordinating the production of campaign assets (e.g., a dedicated digital landing page, social media posts, videos/animations, infographics, publications, and event materials), in line with SNV’s brand and messaging. 

1. Contributing to the development and rollout of a media and dissemination plan, ensuring targeted engagement with SNV’s priority audiences and stakeholders. 

1. Collaborating with internal teams for research, data collation, and storytelling, and managing the engagement of external suppliers, such as communications agencies or video editors, to ensure timely and high-quality outputs. 

Duration and deliverables  

Based on the above-described activities and the key deliverables, the consultancy will run from 1 July to 30 September 2025, and we expect a required support of up to 4-5 days and 32-40 hours per week. 

Qualifications needed for the assignment 

We are seeking an experienced strategic marketing communications professional with a background in event management and campaigning, as well as experience in the international development sector.  

To be considered for this assignment, you must have: 

• A Bachelor’s degree in (Digital) Marketing, Communications, Public Relations, Media and Journalism, International Relations, International Development, or related disciplines and at least 7 years of relevant work experience, ideally in fast-paced global or multi-country organisation.  

• A team player with excellent stakeholder management skills and a strategic, creative, and conceptual mindset, who is passionate about SNV’s mission and committed to developing engaging events and effective communications. 

• Proficient in storytelling and content creation, with extensive experience in producing engaging, audience-focused narratives. Demonstrated ability to manage and collaborate with external suppliers, including marketing agencies, photographers, videographers, graphic designers, and copywriters. 

• Proven project management skills, with the ability to plan, execute, and oversee multi-channel communication initiatives in a fast-paced environment.  

• Proven event management skills, including planning, coordination, and oversight of both in-person and virtual events. 

• Proficiency in digital communication tools, including MS Teams, SharePoint, Trello, and Canva. 

• Fluent in English (written and spoken); knowledge of French is a bonus. 

The candidate will be awarded a consultancy agreement and managed by the Head of Marketing, Communications, and Public Affairs. For all deliverables, the consultant is expected to collaborate with and deliver to either the Head of MCPA or MCPA’s Strategic Communications and Media Lead. 

As it is a remote assignment, the consultant may work from any location and is not required to be on-site unless specifically requested (and reimbursed) by the client. 

How to Apply 

If you meet the profile, we invite you to apply by submitting your proposal including: 

• motivation letter, 

• personal profile (including previous employments, relevant work experiences, formal trainings and education certificates), 

• work availability (including any planned leave), 

• expected hourly rate, 

• and at least three references.  

Please apply exclusively via SmartRecruiters by 11 June 2025. All information will be treated with the utmost confidentiality. 

We do not appreciate third-party mediation based on this advertisement. 

Payment terms  

The Consultant shall submit monthly invoice(s) to the attention of Judith Schulte, Global Head MCPA, at the following address: 

SNV 
Parkstraat 83 
2514 JG The Hague 
[email protected]  

Payment to the Consultant shall be made within 30 (thirty) calendar days of the SNV’s receipt and approval of the final invoice.