Offer summary

Qualifications:

Bachelor's degree in Business Administration or a related field preferred., 3+ years of experience in an administrative or office support role., Proficiency in Microsoft Office Suite and Google Workspace., Strong communication and organizational skills with attention to detail..

Key responsibilities:

Create and issue accurate invoices using Xero and upload them to customer portals.

Coordinate and manage staff inductions and onboarding processes.

Draft and compile service reports and maintain compliance records.

Provide ad hoc administrative support to management and operational teams.

Job description

Job Summary:

We are looking for an Administrative Assistant to provide administrative support to management and operational teams. The ideal candidate for this role should be able to create and issue accurate invoices, maintain compliance records, and assist with regulatory requirements. This role is critical for ensuring the smooth operation of administrative tasks and providing support to various teams.

Create and issue accurate invoices using Xero.
Upload invoices, reports and SWMS to various customer portals.
Prepare SWMS for each site.
Maintain compliance records and assist with regulatory requirements and upload to various customer portals.
Coordinate and manage staff inductions and onboarding processes.
Handle site permits and access requests for various sites.
Draft and compile service reports including condition reports, before and after photos.
Organize and maintain before-and-after site photos using both SharePoint and Google Drive.
Support new staff onboarding with documentation and system setup, using Employment hero.
Manage the shared inbox in outlook.
Process and track purchase orders accurately in spreadsheet.
Maintain and update spreadsheets and databases as needed.
Canva experience preferred.
HubSpot CRM experience preferred.
Google Drive and Calendar for team scheduling.
Provide ad hoc administrative support to management and operational teams.

Requirements

Requirements/Skills Needed:

Bachelor's degree in Business Administration, or a related field is preferred.
3+ years of experience in an administrative or office support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Strong communication and organizational skills, with the ability to manage multiple tasks and deadlines.
Attention to detail and a high level of accuracy in work.
Ability to work independently and as part of a team.
Experience with data entry and database management is a plus.

Additional Job Details:

Set-up and Location: WFH

Work Schedule: 9:00 AM to 06:00 PM AEST (07:00 AM - 04:00 PM PH Time)

Employment Type: Full-time

All interviews and other hiring requirements are done virtually or through video calls or emails.

Benefits

Join Us and Enjoy!

HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)

Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)

Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Why Join Staff Domain?

At Staff Domain, we are not just another staffing company—we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment, where you’ll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team, you’ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven, ambitious individuals who are eager to make an impact in a rapidly expanding industry.

Join us as we shape the future of global staffing solutions!

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